KEEP YOUR SUBCONTRACTORS ORGANISED AND COMPLIANT
Subcontractor Management
Manage subcontractor information, job assignments, accreditations, insurance and important documents with Atom. Keep essential records organised, monitor expiry dates and maintain visibility over the external teams working for your business.
Manage subcontractors.
Track compliance.
Keep work moving.
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MORE THAN JUST SUBCONTRACTOR RECORDS
Everything you need to manage your subcontractors
Atom brings together subcontractor information, job assignments, compliance records and documentation, giving your team a central place to manage external contractors. From maintaining contact and payment details to tracking accreditations, insurance and assigned work, Atom helps keep important information organised and accessible.
These are just some of the key features available within Atom’s Subcontractor Management tools. With expiry reminders, document approvals and electronic signatures, Atom helps reduce administration, maintain accurate records and give your business greater control over subcontractor management.
Subcontractor Records
Keep detailed subcontractor information organised and accessible in Atom. Maintain company details, key contacts, job history and relevant performance information, giving your team a clear view of the subcontractors you work with and the services they provide.
Job and appointment assignments
Assign jobs and appointments to subcontractors directly within Atom. Keep records of allocated work, review previous job history and maintain visibility over subcontractor involvement, helping your team coordinate external resources alongside your own engineers.
Accreditations and Associations
Maintain records of subcontractor accreditations, certifications and professional associations, including schemes such as NICEIC, NAPIT, CHAS and SafeContractor. Store supporting documents, track expiry dates and receive reminders when renewals are approaching.
Purchase Invoicing
Record supplier invoices against approved purchase orders, ensuring every purchase invoice is linked to an authorised order. Scan or upload original supplier invoices, create part invoices when required and maintain supporting records for accurate purchasing administration.
Scheduled Invoicing
Simplify recurring billing for maintenance plans with scheduled invoices. Set the invoicing frequency and amount, then choose whether invoices are automatically sent to customers or created for manual review and sending, giving you flexibility over ongoing billing arrangements.
Accounting Software Integration
Export invoice information from Atom to supported accounting software packages, reducing duplicate data entry and keeping records consistent. Invoices are automatically marked as transferred once exported, while payment status can also be recorded within Atom to help maintain accurate invoice records.
Insurance Management
Keep subcontractor insurance information organised and up to date. Record policy details, store copies of insurance documents and monitor expiry dates with reminders, helping your team identify when updated evidence of cover is required.
Payment Terms and CIS Details
Maintain important financial and administrative information for each subcontractor, including payment terms, payment methods and Construction Industry Scheme (CIS) details. Keep these records accessible to authorised staff when managing subcontractor purchasing and administration.
Dcoument Approval & E-Signatures
Send important documents such as health and safety policies, RAMS, contracts and compliance forms to subcontractors for review and electronic signing. Subcontractors receive a link to access and sign the documents, with completed records retained in Atom for future reference.