LESS DATA ENTRY. FASTER INVOICE AND EXPENSES PROCESSING
Nexus AI
Reduce manual administration with Nexus, Atom's AI-powered invoice and receipt processing tool. Upload or email purchase invoices for automatic data extraction, capture expense receipts and transfer the information into Atom, helping your team save time and maintain accurate financial records.
Capture documents.
Extract information.
Reduce administration.
Book a demo to see Atom in action, then start your free 30-day trial.
MORE THAN JUST INVOICE SCANNING
Simplify invoice and expense processing with AI
Nexus uses AI technology to read purchase invoices and expense receipts, identify important information and prepare it for processing within Atom. Instead of manually entering supplier details, invoice references, amounts and VAT, your team can review the information extracted from each document before creating the relevant records.
These are just some of the key features available within Nexus. From uploading or emailing invoices to scanning engineers' expense receipts, Nexus reduces repetitive data entry while keeping financial information connected to Atom. Purchase invoices can be matched to existing purchase orders, with the original documents retained for future reference.
AI Invoice Capture
Automatically extract information from purchase invoices using AI technology. Nexus identifies key details including supplier names, invoice references, purchase order numbers, net amounts, VAT and totals, reducing the time spent manually entering information into Atom.
Email & Document Uploads
Send purchase invoices to a dedicated email address for processing in Nexus, or upload PDF and image files directly through the secure web interface. Drag-and-drop functionality makes it easy to submit documents, giving your team flexibility over how invoices are received and processed.
Purchase Order Matching
Connect captured invoices to existing purchase orders held within Atom. Select the relevant purchase order and Nexus retrieves associated information, including supplier details, jobs, sites, internal references and nominal codes, helping reduce duplicate entry and maintain consistent records.
Purchase Invoicing
Record supplier invoices against approved purchase orders, ensuring every purchase invoice is linked to an authorised order. Scan or upload original supplier invoices, create part invoices when required and maintain supporting records for accurate purchasing administration.
Scheduled Invoicing
Simplify recurring billing for maintenance plans with scheduled invoices. Set the invoicing frequency and amount, then choose whether invoices are automatically sent to customers or created for manual review and sending, giving you flexibility over ongoing billing arrangements.
Accounting Software Integration
Export invoice information from Atom to supported accounting software packages, reducing duplicate data entry and keeping records consistent. Invoices are automatically marked as transferred once exported, while payment status can also be recorded within Atom to help maintain accurate invoice records.
Review & Create Invoices
Review the information extracted by Nexus before creating a purchase invoice. Once confirmed, the invoice is transferred directly into Atom's Purchase Invoices section, complete with the original document, providing a clear record for subsequent approval and processing.
AI Expense Reciept Scanning
Simplify the recording of engineers' expenses with AI-powered receipt scanning. Nexus extracts relevant information from expense receipts, reducing manual data entry and helping keep expense records accurate and organised within Atom.
Seamless Atom Integration
Nexus works directly with Atom Job Management, connecting invoice and expense processing with existing financial records. Keep purchase invoices linked to their purchase orders and supporting documents, while reducing the need to enter the same information across multiple systems.